Privacy Policy

Last updated: March 2026

1. Who we are

Axil ("we", "our", "us") is a recruitment operations platform operated by Axil, registered in Ireland. This policy explains how we collect, use, and protect your personal data in accordance with the General Data Protection Regulation (GDPR).

2. Data we collect

We collect and process the following categories of personal data:

  • Account data: Name, email address, password (hashed), organisation name.
  • Candidate data: Name, email, CV (if uploaded), interview recordings, transcripts, feedback ratings and notes.
  • Usage data: Pages visited, actions taken within the platform (audit log), browser type.
  • Cookies: Essential cookies for authentication and session management only. No tracking or advertising cookies.

3. How we use your data

  • To provide and operate the Axil platform.
  • To schedule and record interviews (with consent).
  • To generate AI-powered insights from interview transcripts and feedback. AI analysis is text-only - no emotion, voice, or biometric inference is performed.
  • To send email notifications (interview invites, feedback requests, reminders).
  • To monitor errors and improve platform reliability.

4. Legal basis for processing

  • Contract: Processing necessary to provide the service you signed up for.
  • Legitimate interest: Error monitoring, security, platform improvement.
  • Consent: Interview recording (candidates are informed via calendar invite and in-call notice).

5. Data retention

Candidate data (including CVs, recordings, transcripts, and feedback) is retained for 1 year from the date of collection. After 1 year, candidates are automatically contacted to opt in to continued retention or request deletion. Data for candidates who do not respond is deleted within 30 days of the reachout.

6. Data sharing

We share data with the following third-party processors, all of whom are GDPR-compliant:

  • Supabase (EU region) - database and authentication.
  • Vercel - application hosting.
  • Anthropic (Claude) - AI analysis of interview transcripts and feedback.
  • Recall.ai (EU region) - interview recording and transcription.
  • Resend - email delivery.
  • Sentry - error monitoring.
  • Google - calendar and video conferencing (Google Meet).

We do not sell personal data to any third party.

7. Your rights

Under GDPR, you have the right to:

  • Access your personal data.
  • Rectify inaccurate data.
  • Request erasure of your data.
  • Restrict or object to processing.
  • Data portability.
  • Lodge a complaint with the Irish Data Protection Commission.

To exercise any of these rights, or to request data deletion, contact us at admin@axil.ie.

8. AI transparency (EU AI Act)

Axil uses AI to analyse interview transcripts and structured feedback. All AI-generated content is clearly labelled with a disclaimer. AI analysis is text-only - no emotion detection, voice analysis, or biometric inference is performed. All hiring decisions are made by humans.

9. Contact

For privacy-related enquiries: admin@axil.ie